| Court Clerk | Pottawatomie County Court Clerk |
|---|---|
| Clerk address | Pottawatomie County Court Clerk, 325 N Broadway, Shawnee, OK 74801 |
| Phone | (405) 273-3624 |
| Hours | Monday-Friday, 8:30 a.m.-5 p.m. |
| Earliest records noted | Varies by court — older files may be on paper or microfilm |
| Plain copy fee | $1.00 for the first page, $0.50 for each additional page |
| Certified copy fee | $0.50 per instrument, in addition to the copy fee |
Pottawatomie County, east of Oklahoma City with Shawnee as its seat, keeps its district-court records with the Pottawatomie County Court Clerk at 325 North Broadway in Shawnee. The Court Clerk is an elected official separate from the County Clerk, whose office sits a few doors away at 309 North Broadway and handles deeds, liens, and commissioners' business. If you need a case file of any kind — criminal, civil, divorce, probate, guardianship, small claims, or traffic — the Court Clerk is the office to contact.
The county's Court Clerk page links to both statewide docket systems, the Oklahoma State Courts Network (OSCN) and On Demand Court Records (ODCR), and Pottawatomie County appears in the court menus of both. That makes it one of the counties where checking both is worthwhile: if a party-name search comes up empty on one system, run it on the other before concluding there is no case.
Pottawatomie County's docket reflects a mixed urban and rural population and a large tribal presence; the Citizen Potawatomi Nation and several other tribes are headquartered here. Tribal-court cases are not district-court cases and do not appear in the county Court Clerk's files, although some tribal courts publish their own dockets through ODCR's tribal-court group.
Search Pottawatomie County court records online
Court Clerk
Pottawatomie County Court Clerk
- Cost
- Free docket search on OSCN or ODCR; per-page statutory fee for copies
- Coverage
- All district-court case types filed in Pottawatomie County — criminal, civil, small claims, family, probate, guardianship, juvenile, and traffic
- Records
- Civil, Criminal, Family, Probate, Traffic
The county's Court Clerk page links to both OSCN and ODCR for case lookups and lists the office's address, phone, fax, and hours.
Other courts
OSCN Docket Search — Pottawatomie County
- Cost
- Free
- Coverage
- Case dockets for Pottawatomie County District Court
- Records
- Civil, Criminal, Family, Probate, Traffic
Select "Pottawatomie County District Court" from the county list, then search by case number or party name. Linked from the county's Court Clerk page.
Other courts
On Demand Court Records (ODCR) — Pottawatomie County
- Cost
- Free docket search; paid plans for advanced tools and document images
- Coverage
- Case dockets for Pottawatomie County District Court, plus dockets of several tribal courts
- Records
- Civil, Criminal, Family, Probate, Traffic
Also linked from the county's Court Clerk page. Choose "Pottawatomie" from the court list. Searching is free; document images require a paid subscription.
What is available online
Pottawatomie County dockets can be searched free on OSCN and on ODCR; the Court Clerk's page links to both. Docket entries, party names, and hearing dates are free on either system. Document images for recent filings are available on OSCN for many cases, while ODCR charges a subscription for image access. Older cases may exist only as index entries or on paper at the clerk's office. Juvenile, adoption, and mental-health cases and any sealed or expunged record are excluded from public search on both systems.
Which clerk has your record
In Oklahoma, the clerk who keeps a file depends on which court heard the case. Check the court name on the case notice, citation, or order, then use the office and coverage details above to identify the record holder. Court names and responsibilities differ by state; a county clerk may not keep court case files. For federal cases, see the PACER guide. The full court structure is on the Oklahoma page.
| Court | Typical cases | Records kept by |
|---|---|---|
| District Courts (77 counties) | Felony and misdemeanor criminal cases; Divorce, custody, and other family cases; Civil suits of any amount | Court Clerk of the county |
| Municipal Courts | City ordinance violations; Traffic tickets issued by city police | Municipal court clerk for that city |
Request records in person or by mail
Pottawatomie County clerk offices
Pottawatomie County Court Clerk, 325 N Broadway, Shawnee, OK 74801
Phone: (405) 273-3624
Hours: Monday-Friday, 8:30 a.m.-5 p.m.
Online. Search OSCN (choose "Pottawatomie County District Court") or ODCR (choose "Pottawatomie") by party name or case number. Both are free to search. Try the second system if the first returns nothing.
In person. Visit the Court Clerk at 325 N Broadway in Shawnee, Monday through Friday, 8:30 a.m. to 5 p.m. Bring the case number or the parties' names and approximate filing year. Copies are $1.00 for the first page and $0.50 for each additional page, plus $0.50 per document for certification, under the statewide statutory schedule.
By mail. Write to the Pottawatomie County Court Clerk, 325 N Broadway, Shawnee, OK 74801. Include the case number or party names and year, the documents you need, whether you need certified copies, and a check or money order for the fee or a request for a quote. Include a self-addressed stamped envelope. Allow one to two weeks, longer for files in storage. The office also lists a fax number, (405) 878-5525, for correspondence; call first to confirm whether a faxed request will be accepted.
Tribal courts. Cases filed in the Citizen Potawatomi Nation or other tribal courts are not part of the county Court Clerk's records. Contact the tribal court clerk directly, or check ODCR's tribal-court list.
Fees
| Item | Typical cost in Oklahoma |
|---|---|
| Plain copy | $1.00 for the first page, $0.50 for each additional page |
| Certified copy | $0.50 per instrument, in addition to the copy fee |
Set by state statute (28 O.S. § 31, fees of court clerks) and charged the same way in every county. Some counties add small local fund assessments to filing fees, but the per-page copy and certification fees above are the statewide statutory rate. Confirm with the Court Clerk before mailing payment, since older document formats (microfilm, bound volumes) can carry a separate retrieval fee.
Need a copy an agency will accept? See how to get certified copies of court records.
Sealed and restricted records
Oklahoma court records are open to the public unless a statute or court order closes them. The main paths to a closed record are:
The Oklahoma guide lists every category of sealed and restricted record, and our guide to expunging or sealing a criminal record explains how to remove one from public view.
Frequently asked questions
Are Pottawatomie County court records online?
Yes. The Court Clerk's page links to both OSCN and ODCR, and Pottawatomie County appears in the court lists of both systems. Dockets can be searched free by name or case number on either.
Where is the Pottawatomie County Court Clerk's office?
At 325 N Broadway, Shawnee, OK 74801, phone (405) 273-3624, open Monday through Friday from 8:30 a.m. to 5 p.m. The County Clerk, a different office, is at 309 N Broadway.
Which office has a Pottawatomie County divorce or probate file?
The Court Clerk. Oklahoma keeps every district-court case type — divorce, probate, guardianship, civil, and criminal — in the same Court Clerk's office rather than splitting them among courts.
Are tribal-court cases in the Pottawatomie County Court Clerk's records?
No. Tribal courts are separate systems. Contact the tribal court directly; some tribal courts publish dockets through ODCR's tribal-court group, but the county Court Clerk does not hold those files.
Sources
- Pottawatomie County Court Clerk (official county website) — https://www.pottawatomiecountyok.gov/174/County-Court-Clerk
- Pottawatomie County Court Clerk — Staff Directory — https://www.pottawatomiecountyok.gov/Directory.aspx?did=12
- OSCN — Pottawatomie County court page — https://www.oscn.net/courts/pottawatomie
- OSCN Docket Search — https://www.oscn.net/dockets/Search.aspx
- On Demand Court Records (ODCR) — https://odcr.com/
- Oklahoma State Courts Network (OSCN) — https://www.oscn.net/
- OSBI Criminal History Reporting Unit — https://oklahoma.gov/osbi/services/information-services-division/criminal-history-reporting-unit.html
- OSBI CHIRP (Criminal History Information Request Portal) — https://oklahoma.gov/osbi/chirp/chirp.html
- Oklahoma Statutes, Title 22 § 18 — Expungement of Records — https://www.oscn.net/applications/oscn/deliverdocument.asp?cite=22+OS+18
- Oklahoma Statutes, Title 22 § 19 — Sealing and Unsealing of Records — https://www.oscn.net/applications/oscn/deliverdocument.asp?cite=22+OS+19
- Oklahoma Statutes, Title 28 § 31 — Fees of Court Clerks — https://www.oscn.net/applications/oscn/deliverdocument.asp?cite=28+OS+31
- Oklahoma Appellate Courts Case Search — https://www.oscn.net/applications/oscn/index.asp?ftdb=STOKCS&level=1
- PACER — Federal court records — https://pacer.uscourts.gov/
See also: all Oklahoma counties.