| Clerk of Courts | Warren County Clerk of Courts — Common Pleas Case Inquiry |
|---|---|
| Probate Court | Warren County Probate Court — Record Search |
| Clerk address | Clerk of Courts (Common Pleas): 500 Justice Dr, Lebanon, OH 45036. Probate Court: 570 Justice Dr, Lebanon, OH 45036. Lebanon Municipal Court: 50 S Broadway, Lebanon, OH 45036 |
| Phone | Clerk of Courts (Common Pleas): (513) 695-1120 |
| Hours | Confirm current hours with the clerk before visiting |
| Earliest records noted | 1991 |
| Plain copy fee | Set by the clerk — ask when you request |
| Certified copy fee | $1.00 per page, including the certificate and seal, for Common Pleas Clerk of Courts records (Ohio Revised Code 2303.20(Z)) |
Warren County (Lebanon), one of Ohio's fastest-growing counties, keeps Common Pleas records with the Warren County Clerk of Courts, whose Case Inquiry system covers civil, criminal, and domestic relations cases filed since May 1991, plus older 1980–1991 case numbers and captions only (without full case histories).
Misdemeanors, traffic tickets, and smaller civil claims for most of the county are handled by the Lebanon Municipal Court, which covers the whole of Warren County, unlike counties that split municipal jurisdiction among several cities. The Warren County Probate Court is a separate office with its own online record search for wills, estates, guardianships, and marriage licenses.
Because Warren County's court case-inquiry screen does not include images of filed documents, plan on a follow-up request to the Clerk's office for anything beyond the docket summary.
Search Warren County court records online
Clerk of Courts
Warren County Clerk of Courts — Common Pleas Case Inquiry
- Cost
- Free to search
- Coverage
- Common Pleas civil, criminal, and domestic-relations cases filed since May 1991; case numbers and captions only for 1980-1991
- Records
- Civil, Criminal, Family
Case Inquiry does not include document images. Common Pleas Division at 500 Justice Dr, PO Box 238, Lebanon, OH 45036, phone (513) 695-1120.
Probate Court
Warren County Probate Court — Record Search
- Cost
- Free to search
- Coverage
- Wills, estates, guardianships, name changes, and marriage licenses
- Records
- Probate
Located at 570 Justice Dr, Lebanon, OH 45036. Records before 1993 are on microfilm rather than in the online system.
Other courts
Lebanon Municipal Court — Record Search
- Cost
- Free to search
- Coverage
- Misdemeanor, traffic, and civil cases for Lebanon and the rest of Warren County
- Records
- Civil, Criminal, Traffic
Lebanon Municipal Court has countywide jurisdiction, unlike municipal courts in more fragmented Ohio counties. Located at 50 S Broadway, Lebanon, OH 45036.
What is available online
The Clerk of Courts' Case Inquiry covers civil, criminal, and domestic-relations dockets from May 1991 forward, with case numbers and captions only (no full history) for 1980-1991; it does not include filed document images. Lebanon Municipal Court, which covers the entire county rather than just the city, and the Probate Court each run separate systems. Probate records are digital from roughly 1993 forward, with earlier files on microfilm.
Which clerk has your record
In Ohio, the clerk who keeps a file depends on which court heard the case. Check the court name on the case notice, citation, or order, then use the office and coverage details above to identify the record holder. Court names and responsibilities differ by state; a county clerk may not keep court case files. For federal cases, see the PACER guide. The full court structure is on the Ohio page.
| Court | Typical cases | Records kept by |
|---|---|---|
| Courts of Common Pleas — General Division | Felony criminal cases; Civil suits over the county/municipal-court jurisdictional limit; Civil appeals from administrative agencies | Clerk of Courts of the Court of Common Pleas |
| Courts of Common Pleas — Domestic Relations Division | Divorce, dissolution, and legal separation; Child custody and support (non-juvenile); Spousal support | Clerk of Courts of the Court of Common Pleas (same office as the General Division in most counties) |
| Courts of Common Pleas — Probate Division | Estates and wills; Guardianships and conservatorships; Adoptions and name changes | Probate Court (the probate judge's office keeps its own records; not the Common Pleas Clerk of Courts) |
| Courts of Common Pleas — Juvenile Division | Delinquency and unruly-child cases; Abuse, neglect, and dependency; Some custody and support matters | Juvenile Court clerk (often combined with Probate in smaller counties, separate in larger ones) |
| Municipal Courts and County Courts | Misdemeanors; Traffic tickets; Civil claims up to $15,000 | Clerk of the individual Municipal or County Court |
| Mayor's Courts | Minor traffic and ordinance violations within some municipalities | Village or city fiscal officer / mayor's court clerk |
Request records in person or by mail
Warren County clerk offices
Clerk of Courts (Common Pleas): 500 Justice Dr, Lebanon, OH 45036. Probate Court: 570 Justice Dr, Lebanon, OH 45036. Lebanon Municipal Court: 50 S Broadway, Lebanon, OH 45036
Phone: Clerk of Courts (Common Pleas): (513) 695-1120
Contact details were taken from the office's website and are re-checked on a schedule; confirm hours before visiting.
Common Pleas records. Search the Case Inquiry system by name or case number, or visit the Clerk of Courts' Common Pleas Division at 500 Justice Dr, Lebanon. For cases from 1980-1991, or for document images, contact the office directly, since off-site files may require advance notice to retrieve.
Lebanon Municipal Court records. Use the court's online Record Search, or visit or call the court at 50 S Broadway, Lebanon.
Probate records. Use the Probate Court's online Record Search, or contact the Probate Court at 570 Justice Dr, Lebanon, for certified copies or pre-1993 microfilm records.
Fees
| Item | Typical cost in Ohio |
|---|---|
| Plain copy | Set by the clerk — ask when you request |
| Certified copy | $1.00 per page, including the certificate and seal, for Common Pleas Clerk of Courts records (Ohio Revised Code 2303.20(Z)) |
The $1-per-page certified-copy fee in R.C. 2303.20(Z) applies to Common Pleas clerks of courts. Municipal, County, and Probate Courts set their own copy fees by local rule or court cost schedule, and plain (uncertified) copy costs vary by county — some counties charge $0.10–$0.25 per page, others provide free online plain copies. Confirm the current fee with the specific clerk before sending payment.
Need a copy an agency will accept? See how to get certified copies of court records.
Sealed and restricted records
Ohio court records are presumed open to the public under Rules of Superintendence for the Courts of Ohio, Rules 44–47 (the "Public Access Rules"), but several categories are removed from public view:
The Ohio guide lists every category of sealed and restricted record, and our guide to expunging or sealing a criminal record explains how to remove one from public view.
Frequently asked questions
How far back does Warren County's online Common Pleas search go?
Full case histories are available online from May 1991 forward. For 1980 to May 1991, only case numbers and party captions are online; a visit to the Clerk's office is needed for more detail.
Does Lebanon Municipal Court only cover the city of Lebanon?
No. Unlike many Ohio counties with several municipal courts, Lebanon Municipal Court has countywide jurisdiction over misdemeanors, traffic, and smaller civil cases in Warren County.
Can I see document images in the Warren County Common Pleas case search?
No. The Case Inquiry system shows docket entries and case status but not images of filed documents; contact the Clerk of Courts for copies.
Where are Warren County probate and marriage license records?
With the Warren County Probate Court, a separate office with its own online Record Search; records are digital from roughly 1993 forward and on microfilm before that.
Sources
- Warren County Clerk of Courts — Common Pleas Case Inquiry — https://clerkofcourts.warrencountyohio.gov/CommonPleasDiv/CaseInquiry/Index
- Warren County Clerk of Courts — https://clerkofcourts.warrencountyohio.gov/
- Lebanon Municipal Court — Record Search — https://court.lebanonohio.gov/recordSearch.php
- Warren County Probate Court — Record Search — http://probate.co.warren.oh.us/search.php
- Supreme Court of Ohio — Judicial System Structure — https://www.supremecourt.ohio.gov/courts/judicial-system/judicial-system-structure/
- Supreme Court of Ohio — Ohio Trial Courts & Local Rules — https://www.supremecourt.ohio.gov/courts/judicial-system/ohio-trial-courts/
- Supreme Court of Ohio — Ohio Court of Appeals — https://www.supremecourt.ohio.gov/courts/judicial-system/ohio-court-of-appeals/
- Supreme Court of Ohio — Reporter of Decisions Opinion Search — https://www.supremecourt.ohio.gov/rod/docs/
- re:SearchOH (Tyler Technologies) — https://researchoh.tylerhost.net/CourtRecordsSearch/Home/
- Ohio Attorney General — Background Checks / BCI WebCheck — https://www.ohioattorneygeneral.gov/backgroundcheck
- Rules of Superintendence for the Courts of Ohio (Rules 44-47, Public Access) — https://www.supremecourt.ohio.gov/docs/LegalResources/Rules/superintendence/Superintendence.pdf
- Ohio Revised Code 2953.32 — Sealing of Conviction Record — https://codes.ohio.gov/ohio-revised-code/section-2953.32
- Ohio Revised Code 2303.20 — Common Pleas Clerk Fees — https://codes.ohio.gov/ohio-revised-code/section-2303.20
- Ohio Revised Code 149.43 — Public Records Act — https://codes.ohio.gov/ohio-revised-code/section-149.43
See also: all Ohio counties.